Section 9  Technology                                                                     (Acrobat File)
  9:30
  Internet Publications and District Social Media

Applicability
This section applies to all students and employees of the District who establish and/or operate Internet publications and/or social media websites (“websites”) for educational, extra-curricular, or other purposes related to District business, and any other individual operating or attempting to operate a website suggesting approval by or official affiliation with the District. This includes, but is not limited to, services such as Facebook, LinkedIn, Twitter, Instagram, Snapchat Tik Tok, and YouTube. 

Official District Websites
Only the Superintendent or designee may operate or approve for operation by District employee’s official websites on behalf of the District, including the District’s website, blogs, and social media accounts. 

Usage and Conduct 

All District employees who use social media shall:

  1. Adhere to the high standards for appropriate school relationships required by policy 5:120, Employee Ethics; Conduct; and Conflict of Interest, at all times, regardless of the ever-changing social media and personal technology platforms available. This includes District employees posting images or private information about themselves or others in a manner readily accessible to students and other employees that is inappropriate as defined by policy 5:20, Workplace Harassment Prohibited; 5:100, Staff Development Program; 5:120, Employee Ethics; Conduct; and Conflict of Interest; 9:00, Acceptable Use of District  Electronic Resources; 7:20, Harassment of Students Prohibited; and the Ill. Code of Educator Ethics, 23 Ill.Admin.Code §22.20.

  2. Choose a District-provided or supported method whenever possible to communicate with students and their parents/guardians.

  3. Not interfere with or disrupt the educational or working environment, or the delivery of education or educational support services.

  4. Comply with policy 5:130, Responsibilities Concerning Internal Information. This means that personal technology and social media may not be used to share, publish, or transmit information about or images of students and/or District employees without proper approval. For District employees, proper approval may include implied consent under the circumstances.

  5. Refrain from using the District’s logos without permission and follow Board policy 5:170, Copyright, and all District copyright compliance procedures.

All Board members who use social media shall:

  1. Adhere to the high standards for appropriate communication required by policy 2:140 Communications To and From the Board., 2:140 E Guidance for Board Member Communications Among Board Members and on Social Media and 2:80E Board Member Code of Conduct at all times, regardless of the ever-changing social media and personal technology platforms available. This includes posting images or private information about themselves or others in a manner readily accessible that is inappropriate as defined by policy 2:265 Title IX Sexual Harassment Grievance Procedure

  2. Choose a District-provided or supported method whenever possible to communicate with the school community. 

  3. Not interfere with or disrupt the educational or working environment, or the delivery of education or educational support services.

  4. Comply with policy 5:130, Responsibilities Concerning Internal Information. This means that personal technology and social media may not be used to share, publish, or transmit information about or images of students and/or District employees without proper approval. For District employees, proper approval may include implied consent under the circumstances.

  5. Refrain from using the District’s logos without permission and follow Board policy 5:170, Copyright, and all District copyright compliance procedures

:Monitoring Responsibilities
Employees assigned to operate the District’s official websites, employees or students who operate websites for educational, extra-curricular, or other purposes related to District business, and employees who supervise students operating authorized websites are responsible for maintaining and monitoring those websites. The administrative procedures implementing this policy shall set forth maintenance requirements, including the requirement that content be kept current and accurate and comply with all relevant laws and District policies and procedures, and all other District policies, administrative procedures, handbooks, and guidelines governing use of the District’s electronic resources. The administrative procedures shall also set forth monitoring requirements, including the requirement that user content be monitored on a regular basis by a District employee for compliance with relevant laws and District policies and procedures, including age-appropriateness of content. 

Confidentiality, Privacy, and Non-Discrimination 
All District official websites and websites operated by students and/or employees for educational, extra-curricular, or other purposes related to District business shall comply with relevant confidentiality and privacy policies and laws, including laws governing educational or student records, and non-discrimination policies and laws. No personally identifying student information shall be posted on such websites unless written authorization has been obtained from the student’s parent/guardian, except those photographs of and other content created by students while participating in public extracurricular activities, including sports and theater and musical productions, may be used without parental/guardian permission. Employees operating District official websites and websites operated by students and/or employees for educational, extra-curricular, or other purposes related to District business have no expectation of privacy in materials contained on those websites.

Links to Outside Websites and User Contents

Each website operated on behalf of the District or by students and/or employees for educational, extra-curricular, or other purposes related to District business must state clearly that is it not an open or limited open forum for public use. Contributions from the public on a website, through links, comments, and other types of user content, may vary based on the characteristics of the particular website, but in no case does the District intend to create an open forum or a limited open forum over which no control of user content may be exercised. 

Employees assigned to operate the District’s official websites, employees or students who are authorized to operate websites for educational, extra-curricular, or other purposes related to District business, and employees who supervise students operating authorized websites shall only link to outside websites and allow comments that conform with the publicly stated purpose of the website. The website shall state that links to outside websites and comments from third parties do not constitute an endorsement by the District of the opinions, products, or services presented on any website linked to or listed on a website that is linked to, or of any comment. The administrative procedures implementing this policy may set forth additional requirements and limitations on links to outside websites and/or comments.

Regardless of the characteristics of the website in question, employees assigned to operate the District’s official websites, employees or students who are authorized to operate websites for educational, extra-curricular, or other purposes related to District business, and employees who supervise students operating authorized websites shall delete user comments or other submissions that: 

  1. include vulgar language; 

  2.  include personal attacks of any kind; 

  3. reasonably can be interpreted as discrimination or animus on the basis of any protected or other immutable characteristic;

  4.  contain spam or links to commercial websites;

  5.  are clearly off topic;

  6. advocate illegal activity; 

  7. constitute marketing of particular services, products, or political organizations; 

  8. infringe on copyrights or trademarks; 

  9.  contain personally identifiable medical information or other privileged or confidential information; 

  10. may compromise the safety or security of the District or its students, employees, or other members of the District community;

  11. do not conform with the purpose of the particular website in question; or 

  12. interfere with, disrupt, or adversely affect the school environment, school operations, or an educational function, including comments or other submissions that may reasonably be considered to: 

(a) be a threat or an attempted intimidation of an employee; or 

(b) endanger the health or safety of students, employees, or school property.


Reviewed:  December 8, 2014, January 23, 2017, December 13, 2021
Adopted: January 12, 2015
Revisions Adopted: February 6, 2017, January 18, 2022