Skip To Main Content

Logo Image

Freedom of Information Act Requests (FOIA)

FOIA

The District’s “public records” are those records and documents, regardless of physical or electronic form, pertaining to the transaction of public business and as further defined by law, including the Illinois Freedom of Information Act (“FOIA”), and the District’s FOIA Administrative Procedures. The District maintains and makes available for inspection a reasonably current list of the types and categories of records under its control, as well as those documents that are immediately available upon request. Some information is contained in documents listed on the Transparency page.

Requests to inspect and/or copy the District’s public records must be submitted in writing and directed to the District’s FOIA officer as outlined in the Freedom of Information Act Contact Information above. Email requests must include the entirety of the request within the body of the email and not as an attachment or hyperlink. Requests are expected to specify with reasonable particularity which public records are sought to avoid inefficient use of staff time in retrieving and preparing records for inspection. Repeated requests from the same person for the same records that are unchanged or identical to records previously provided or properly denied under FOIA are deemed unduly burdensome and may be denied. If a request is for a commercial purpose, as defined in FOIA and the District’s FOIA Administrative Procedures, the request is expected to disclose that in his or her initial written request. It is a violation of FOIA for a person to knowingly obtain a public record for a commercial purpose without disclosing that it is for a commercial purpose, if requested to do so by the District.

FOIA Contact Information
Nancy Mogk
Freedom of Information Action Officer
630-534-7243

Shannon Seidler
Freedom of Information Action Officer
630-534-7222

Erika Krehbiel
Freedom of Information Action Officer
630-534-7218

Address
793 N Main St
Glen Ellyn, IL 60137

Email
FOIA@d41.org

District Public Records Definition
The District’s public records are defined as records, reports, forms, writings, letters,  memoranda, books, papers, maps, photographs, microfilms, cards, tapes, recordings, electronic data processing records, electronic communications, recorded information and all other documentary material pertaining to the transaction of public business, regardless of physical form or characteristics, having been prepared by or for, or having been or being used by, received by, in the possession of, or under the control of the School District. The District's public records do not include junk mail.

Categories of the District’s Public Records
The following list identifies the types of public records maintained and available for public inspection:

  • Administrative materials and procedural rules;
  • Final opinions and determinations, except for those adjudicating student disciplinary cases where the disclosure would unavoidably reveal the identity of the student, or those adjudicating employee grievances or disciplinary cases;
  • Final outcomes of employee grievances or disciplinary cases in which discipline is imposed; Board of Education policies and final documents explaining or interpreting such policies; Final reports and studies prepared by or for the District;
  • Information concerning expenditure of public funds, unless otherwise exempt from disclosure under FOIA; Names, salaries, titles, and dates of employment for all District employees and officers;
  • Minutes of Board of Education meetings open to the public;
  • Information concerning grants or contracts made by the District, unless otherwise exempt from disclosure under FOIA;
  • All other information required by law to be made available for public inspection and copying.

List of Documents or Categories of Records that the District Shall Immediately Disclose Upon Request  

Fee Schedule for FOIA Requests
Unless a fee is otherwise fixed by another statute, or unless the District grants a request for a fee waiver/reduction in the public interest, as defined in FOIA, the charges associated with copies in response to FOIA requests shall be as set forth below:

  • No fees shall be charged for the first 50 pages of black and white, letter or legal sized copies requested.
  • Thereafter, a fee of $0.15 per page will be charged for each additional black and white, letter or legal sized copy.
  • For all other copies, including color copies, the District shall charge no more than the actual cost for reproducing the records. Color Copies (8 ½ x 11)   $0.59 per page
  • Voluminous request fees may be assessed in accordance with 5 ILCS 140/6(a-5)
  • The cost for certifying a public record shall be $1.
  • The District may charge the requester for the actual cost of purchasing a recording medium, whether disc, diskette, tape, or other medium.


Public records may be furnished without charge or at a reduced charge if the individual requesting the public records states specifically the purpose for the request and the reasons that a waiver or reduction of the fee is in the public interest. Waiver or reduction of the fee may be determined to be in the public interest if the principal purpose of the request is to access and disseminate information regarding the health, safety, and welfare or the legal rights of the general public and is not for the principal purpose of personal or commercial benefit. In determining the amount of waiver or reduction, the District may take into consideration the amount of materials requested and the cost of copying them.

Additional information on the District 41 Policy 2:250

Further information regarding the Illinois Freedom of Information Act provisions may be found at the website of the Office of Illinois Attorney General at: http://www.illinoisattorneygeneral.gov/