Actor

Action

Business office working with supervisors of non-exempt employees

Keep the following records concerning non-exempt employees for three years: 

1. Full name and social security number

2. Address, including zip code

3. Date of birth, if under age 19

4. Sex and  occupation

5. Time of day and day of week on which the employee’s workweek begins

6. Hours worked each day

7. Total hours worked each workweek

8. Basis on which employee's wages are paid (e.g.$9 per hour or $440 a week)

9. Regular hourly pay rate

10. Total daily or weekly straight-time earnings

11. Total overtime earnings for a workweek

12. All additions to or deductions from the employee’s wages

13. Total wages paid each pay period

14. Date of payment and the pay period covered by the payment

Business office working with supervisors of exempt employees

Concerning exempt employees, keep for at least three years,  the  records concerning exempt employees for 3 years - the records listed in numbers 1-5, and 13-14 above and a record showing the basis on which the exempt employee’s wages are paid. (e.g., salary basis of $x per pay period). 

29 C.F.R. §516.3. 

Business office 

1. Payroll records must be kept for at least three years. 29 C.F.R. §516.5(a). 

2. Records on which wage computations are based must be kept for at least two years, i.e., time cards and piece work tickets, wage rate tables, work and time schedules, and records of additions to or deductions from wages. 29 C.F.R. §516.6. 

3. Collective bargaining agreements and individual employment contracts must be kept for at least three years (when an agreement is not in writing, prepare and retain a written memorandum summarizing it). 29 C.F.R. §516.5(b). 

4. Certificates and notices must be kept for at least three years. 29 C.F.R. §516.5(b). 

Building Principal

Display an official poster outlining the provisions of FLSA, available at no cost from local offices of the Wage and Hour Division and tollfree, by calling 1-866-487-9243. This poster is also available electronically for downloading and printing at: www.dol.gov/whd/regs/compliance/whd_fs.pdf Keep records regarding the posting of notices for at least 3 years. 29 C.F.R. §516.5(b).