4:10 Operational Services – Fiscal and Business Management
(Acrobat File)

Fiscal and Business Management
The Superintendent or designee is responsible for the School District’s fiscal and business management. This responsibility includes annually preparing and presenting the District’s statement of affairs to the School Board and publishing it before December 1, as required by State law.
The Superintendent shall ensure the efficient and cost-effective operation of the District’s business management using computers, computer software, data management, communication systems, and electronic networks, including electronic mail, the Internet, and security systems.  Each person using the District’s electronic network shall complete an “Authorization for Electronic Network Access.”

Budget Planning
The District’s fiscal year is from July 1 until June 30. The District shall use a modified accrual basis, which moves early tax receipts to the corresponding fiscal year. The Superintendent shall present to the School Board, no later than the first regular meeting in May, a tentative budget with appropriate explanation. This budget shall represent the culmination of an ongoing process of planning for the fiscal support needed for the District’s educational program.  The District’s budget shall be entered upon the Illinois State Board of Education’s “School District Budget Form.” To the extent possible, the tentative budget shall be balanced as defined by the State Board of Education guidelines. The Superintendent shall complete a tentative deficit reduction plan if one is required by the State Board of Education guidelines.

Preliminary Adoption Procedures
After receiving the Superintendent’s proposed budget, the School Board sets the date, place, and time for:

  1. A public hearing on the proposed budget, and
  2. The proposed budget to be available to the public for inspection.

The School Board Secretary (or designee) shall arrange to publish a notice in a local newspaper stating the date, place, and time of the proposed budget’s availability for public inspection and the public hearing. The proposed budget shall be available for public inspection at least 30 days before the time of the budget hearing.
At the public hearing, the proposed budget shall be reviewed and the public shall be invited to comment, question, or advise the School Board.

Final Adoption Procedures
The School Board adopts a budget no later than the end of the first quarter of each fiscal year (September 30), or by such alternative procedure as State law may define. To the extent possible the budget shall be balanced as defined by the State Board of Education; if not balanced, the Board will adopt a deficit reduction plan to balance the District’s budget within 3 years according to State Board of Education requirements.

The School Board adopts the budget by roll call vote.  The budget resolution shall be incorporated into the meeting’s official minutes.  School Board members’ names voting yea and nay shall be recorded in the minutes.

The Superintendent or designee shall perform each of the following:
(1) Post the District’s final annual budget, itemized by receipts and expenditures, on the District’s Internet website, and
(2) Notify parents/guardians that the budget is posted and provide the website’s address.

(3) File a certified copy of the budget resolution and an estimate of revenues by source anticipated to be received in the following fiscal year (certified by the District’s Chief Fiscal Officer) with the County Clerk within 30 days of the budget’s adoption.
(4) Make all preparations necessary in order for the Board to timely file its Certificate of Tax Levy, including preparations to comply with the Truth in Taxation Act, and file a Certificate of Tax Levy with the County Clerk, on or before the last Tuesday in December.  The Certificate lists the amount of property tax money to be provided for the various funds in the budget.
(5) Submit an annual budget, a deficit reduction plan if one is required by State Board of Education guidelines, and other financial information to the State Board of Education according to its requirements.

Any amendments to the budget or Certificate of Tax Levy shall be made as provided in The School Code and Truth in Taxation Act.

Budget Amendments
The School Board may amend the budget by the same procedure as provided for in the original adoption.

The Superintendent or designee shall implement the District’s budget and provide the School Board with a monthly financial report that includes all fund balances.  The amount budgeted as the expenditure in each fund is the maximum amount that may be expended for that fund, except when a transfer of funds is authorized by the School Board.
The School Board shall act on:

  • All interfund loans and interfund transfers.
  • All expenditures that are to be charged to a contingency account, if such an account exists.

LEGAL REF.:        35 ILCS 200/18-55 et seq.
105 ILCS 5/10-17, 5/10-22.33, 5/17-1, 5/17-1.2, 5/17-2A, 5/17-3.2, 5/17-11, 5/20-5, and 5/20-8.
ADMIN. PROC.:    6:235-E2 (Exhibit - Authorization for Electronic Network Access)

Reviewed: February 28, 2005, April 23, 2012
Approved: March 21, 2005
Revisions Adopted: December 18, 2006, April 16, 2007; May 14, 2012