President

The Board elects a President from its members for a two-year term. The duties of the President are: 

1. Preside at all meetings;

2. Develop Board meeting agenda in accordance with Board Policy 2:20

3. Make all Board committee appointments and remove any member of a Board Committee, in accordance with Board Policy 2:150 Committees.

4. Attend and observe any Board committee meeting at his or her discretion.

5. Represent the Board on other boards or agencies;

6. Sign official District documents requiring the President's signature, including Board minutes and Certificate of Tax Levy;

7. Call special meetings of the Board;

8. Serve as the head of the public body for purposes of the Open Meetings Act and Freedom of Information Act.

9. Ensure that a quorum of the Board is physically present at all Board meetings, except as otherwise provided by the Open Meetings Act;

10. Administer the oath of office to new Board members; and

11. Serve as the Board's official spokesperson. 

12. Except when the Board President is the subject of a complaint of sexual harassment, a witness, or otherwise conflicted, appoint a qualified outside investigator to conduct an independent review of allegations of sexual harassment made against a Board member by another Board member or elected official. If the Board President is the subject of the complaint, these duties will fall to the Board Vice President; and

13. Ensure that all fingerprint-based criminal history records information checks  screenings, and sexual misconduct related employment history reviews, (EHRs)required by the State law and policy 5:30 Hiring Process and Criteria are completed for the Superintendent.

The President is permitted to participate in all Board meetings in a manner equal to all other Board members, including the ability to make and second motions.

The Vice President fills a vacancy in the Presidency.

Vice President 

The School Board elects a Vice President from its members for a two-year term. The Vice President performs the duties of the President if:

1. The office of President is vacant;

2. The President is absent; or

3. The President is unable to perform the office's duties.

A vacancy in the Vice Presidency is filled by special Board election.

Secretary

The Board elects a Secretary for a two-year term.  The secretary may be, but is not required to be, a Board member. The duties of the Secretary are to:

1. Sign official District documents requiring the Secretary’s signature; and

2. Record all closed meeting minutes.

The Secretary may delegate some or all of these duties, except when State law prohibits the delegation. The Board appoints a secretary pro tempore, who may or may not be a Board member, if the Secretary is absent from any meeting or refuses to perform the duties of the office. A permanent vacancy in the office of Secretary is filled by special Board election.

Recording Secretary

The Board will appoint a Recording Secretary who is a staff member. The Recording Secretary's primary responsibility shall be the keeping of records of all transactions of the School Board in regular and special open meetings. In addition, the Recording Secretary shall record all closed meeting minutes and receive notification from Board members who desire to attend a Board meeting by video or audio means pursuant to Board policy 2:220, School Board Meeting Procedure. The Recording Secretary shall perform the following duties:

1. Keep Board meeting minutes;

2. Prepare Board meeting agendas and provide them, along with prior meeting minutes to Board members before the next Board meeting;

3. Mail meeting notification and agenda to news media who have officially requested copies;

4. Keep records of the Board’s official acts;

5. Maintain Board Policy

6. Perform the Secretary’s duties, as assigned, except when State law prohibits the delegation.

In addition, the Recording Secretary or Superintendent receives notification from Board members who desire to attend a Board meeting by video or audio means.

Treasurer

The Treasurer of the Board shall be an appointed non-Board member who serves at the Board's pleasure. A Treasurer may be compensated provided it is established before the appointment. An appointed Treasurer must: 

• Be at least 21 years old;

• Not be a member of the County Board of School Trustees; and

• Have a financial background or related experience, or 12 credit hours of college-level accounting.

The Treasurer shall: 

1. Furnish a bond, which shall be approved by a majority of the full Board;

2. Maintain custody of school funds;

3. Maintain records of school funds and balances;

4. Prepare a monthly reconciliation report for the Superintendent and Board; and

5. Receive, hold, and expend District funds only upon the order of the Board.

A vacancy in the Treasurer's office is filled by Board appointment. 

LEGAL REF.: 105 ILCS 5/8-1, 5/8-2, 5/8-3, 5/8-6, 5/8-16, 5/8-17, 5/10-1, 5/10-5, 5/10-7, 5/10-8, 5/10-13, 5/10-13.1, 5/10-14, 5/10-16.5, 5/10-21.9, and 5/17-1 ,5/21B-85, and 5/22-94.

5 ILCS 120/7, Open Meetings Act.

5 ILCS 420/4A-106, Ill. Governmental Ethics Act.

CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:105 (Ethics and Gift Ban), 2:150 (Committees), 2:210 (Organizational School Board Meeting).  2:220 (School Board Meeting Procedure), 5:30 (Hiring Process and Criteria) 

Reviewed: October 20, 2003; January 18, 2011, February 11, 2013, February 10, 2020, December 13, 2021, March 18, 2024, May 20. 2024

Adopted: November 17, 2003

Revision Adopted: January 26, 2004; December 18, 2006; January 22, 2007, February 1, 2010,  

                                February 7, 2011, February 25, 2013, February 24, 2020, January 18, 2022, 

June 10, 2024