5:170AP3 General Personnel
 
  Administrative Procedure - Seeking Permission to Copy or Use Copyrighted Works
  1. For a part of a book or a journal article, contact the Copyright Clearance Center ("CCC" Copyright Clearance Center, Inc., 222 Rosewood Drive, Danvers, MA  01923, Phone 978/750-8400, FAX 978/750-4470, www.copyright.com).
  2. For images, contact the Artists Rights Foundation (7920 Sunset Boulevard, Suite 260, Los Angeles, CA  90046, Phone 303/436-5060, FAX 323/436-5061, www.artistsrights.org), American Society of Media Photographers (14 West Washington Road, Suite 502, Princeton Junction, NJ  08550-1033, Phone 609/799-8300, FAX 609/779-2233, www.asmp.org), or other professional photography organizations.
  3. If the author owns the copyright in a contribution to a periodical, magazine, or newspaper, permission may be obtained through UnCover (The UnCover Company, 3801 East Florida Avenue, #200, Denver, CO 80210, Phone 303/758-3030, FAX 303/758-5946, uncweb.carl.org), which handles rights for the Publication Rights Clearinghouse, a collective-licensing agency representing such writers' groups as The National Writers Union (Chicago Local 12, P.O. Box 2537, Chicago, IL  60690, Phone 312/348-1300, www.nwu.org), and the Society of Children's Book Writers and Illustrators (345 North Maple Drive, Suite 296, Beverly Hills, CA  90210, Phone 310/859-9887, FAX 310/859-4877 www.scbwi.org), among others.
  4. For a musical work, contact Ascap (One Lincoln Plaza, New York, NY  10023, Phone 212/621-6000, www.ascap.com), BMI (Broadcast Music Incorporated, 320 West 57th Street, New York, NY 10019-3790, Phone 212/586-2000, www.bmi.com/home/licensing), or Sesac (Mark Lancaster, 55 Music Square East, Nashville, TN  37203, Phone 800/826-9996, www.sesac.com).
  5. If you want to record and distribute a musical composition recorded by someone else, or synchronize music with visual images, contact The Harry Fox Agency, Inc (National Music Publishers Association, 711 Third Avenue, 8th Floor, New York, NY  10017, Phone 212/370-5330, FAX 212/953-2384, www.nmpa.org).
  6. Music Research Consultants' web page (8033 Sunset Boulevard, Los Angeles, CA  90046, Phone 213/650-7616, FAX 213/650-3805, www.musicresearch.com) contains links to publishers, record labels, music rights agencies, and more.  This is a good place to gather contact information.  If you know the name of an artist, album, song, or label, the All-Music Guide allows you to search for information.

  7. Play Rights
  8. Samuel French, Inc.
    45 West 25th Street
    NY, NY 10010-2751
    Phone: 212/206-8990

    Fax: 212/206-1429 www.samuelfrench.com

    Anchorage Press (Plays for young people)
    PO Box 8067
    New Orleans, LA 70182
    Phone: 504/283-8868

    Fax: 504/866-0502

    Baker's Plays
    100 Chauncy Street
    Boston, MA 02111-1783
    Phone: 617/482-1280
    Fax: 617/482-7613
    www.bakersplays.com

    Dramatists Play Service, Inc.
    440 Park Avenue South
    NY, NY 10016
    Phone: 212/683-8960
    Fax: 212/213-1539
    www.dramatists.com

  9. News Archives
  10. Check the World Wide Web.  Many of the largest news organizations have placed archives of their back issues online.

  11. Movies
  12. The Motion Picture Licensing Corporation (5455 Centinela Avenue, Los Angeles CA 90066-6970, Phone 800/462-8855, FAX 310/822-4440, www.mplc.com) grants public performance rights.  If you know who the author and the publisher are, you can contact them directly. If you do not know who the publisher is, The Literary Marketplace (for books) or Ulrich's International Periodicals (for journals), both published by the R. R. Bowker Company, may help you.  University of Texas at Austin's Harry Ransom Humanities Research Center (Phone 512/471-9119, www.utexas.edu), provides extremely helpful information about how to find copyright owners.

  13. Changed Owner
  14. The apparent copyright owner may not be the real copyright owner.  The U.S. Copyright Office of Internet Resources, (www.loc.gov/copyright), provides online searching of its registration records and performs professional searches for a fee.

  15. Confirming to Grant Permission
  16. Whenever it is unclear who the owner is, or if the owner is a legal entity of some kind (a business or organization), be sure that the person giving you permission is authorized to do so.

  17. Written Permission
  18. Once you know whom to ask, initiate contact by writing a letter, calling, or emailing.  Seek written permission that clearly describes its scope. 
    If you receive oral permission, document the conversation and send the owner a confirming letter.

  19. Software
  20. Contact the software’s manufacturer at the address given on the licensing agreement.

  21. Unidentifiable or Unresponsive Owner
  22. A copyright protects materials regardless of whether the owner cares about protection or not. Thus, if required permission cannot be obtained, the work may not be used.

Reviewed: May 17, 2004, August 2, 2010
Adopted: August 23, 2004
Revisions Adopted: